How to publish your website using Microsoft Publisher 2000
New Page 1
Publisher 2000 provides several ways for you to publish your
site to the Internet, an intranet, or to your computer. You can publish your
site in one of the following ways. Which method you use depends on where you
publish your Web site and how you access that site.
- Save to a Web folder.
- Post to a File Transfer Protocol (FTP) location.
- Save to a location on your hard disk.
Since our web servers support Frontpage extensions, you can save the
publication as a web folder. To enable Frontpage extensions, login to Cpanel then
click Frontpage Extensions then Install Extensions.
Save your Web site as a .pub file if you want to use Publisher to update your
Web site at a later time, you must save your Publisher Web site as a .pub file,
regardless of the publishing method you use. Although you can use Publisher 2000
to generate your Web site as an HTML file, you can't open HTML files in
Publisher. Therefore, the only way to update your site is to edit your .pub file
and then republish it.
The easiest way to publish your Web site is to save it to a web folder, which is
a shortcut to a location on a web server.
- To add a new web folder to your current Web folders
- On the Windows desktop, double-click the My Computer icon.
- Double-click Web Folders.
- Double-click Add Web Folder.
- Follow the instructions in the Add Web Folder Wizard.
- Your new Web folder appears in a list under Web Folders.
To save files to the web server, drag them along with any supporting folders
to the newly created web folder, or use the following procedure.
To save your Web site to a Web folder
- On your Web page in Publisher, click Save As Web Page on the File menu.
- Click Web Folders on the Places Bar.
- Click the folder you want to publish your Web site to.
- Click OK.
File Transfer Protocol (FTP)
If you do not want to publish via web folders or enable Frontpage extensions,
you can use FTP. To use this method, you must first add an FTP site to your FTP
To add an FTP site to your FTP Locations
- On your Web page in Publisher, click Open on the File menu.
- Click the arrow next to the Look in box, and then click Add/Modify FTP
- Type the FTP site name in the Name of FTP site box.
- For example, type yourdomain.com (replace yourdomain.com with your
actual domain name)
- Click User in the Log on as box to log on to an FTP site that you have
user privileges for, and then type your password in the Password box.
- Click Anonymous in the Log on as box to log on anonymously.
- Click Add.
- Click OK.
Once you've added the FTP site to your FTP Locations, you
can publish your site to the Web using the FTP location, as described below.
To publish your Web site to an FTP location
- Click Save As Web Page on the File Menu.
- In the Look in box, click FTP Locations.
- Double-click the site you want.
- Double-click the folder where you want to publish your Web site.
- Click OK.
Publish to Your Computer
You can accomplish two key tasks by publishing your site to
your computer: preview your site before you publish it, and create a site now to
publish at a later date.
To publish your Web site to your computer
- With your Web site open in Publisher, click Save As Web Page on the File
- Click the folder where you want to publish your Web site.
- Click the arrow next to the Look in box, and then switch to the drive
and folder where you want to publish your Web site.
- Click OK.
Check Your Web Site's Functionality
Different parts of your site should be checked at different
stages to make sure it is fully functional. If your server has a production
space that you can publish your site on before its official debut, test your
site there. Testing your Web site on a different computer is more accurate than
testing it on your computer.
Here are some basic things to check during the process of
creating and publishing your site.
Use the Design Checker Before you publish, it's important to
check for design flaws. Publisher's Design Checker (Tools menu, Design Checker)
automatically checks for:
- Empty text frames.
- Text in the overflow area.
- Disproportional pictures.
- Objects partially off the page.
- Text that will become a graphic.
- Blank space at the top of a page.
- Pages that are not reached by hyperlinks.
- Pages that will take a long time to download.
Test your Web site After you run the Design Checker, open
your site with your Internet browser and test it to ensure that:
- Text is visible and legible.
- Graphics (see Using Graphics on Your Publisher 2000 Web Site) are
visible on each page and download quickly.
- Hyperlinks (see Making the Most of Hyperlinks in Publisher 2000) work
and take the user to expected destinations.
- The site functions and looks right in different browsers, such as
- Microsoft Internet Explorer and Netscape Navigator.
- Your site opens and functions correctly on different computers.
- Background sound, if used, works
To test your Web site
- With your Web site open in Publisher
- Click Web Page Preview on the File menu.
- If your site has more than one page, click Web site to view the entire
- Click Current page to view a single page.
- Click OK.
- Publisher generates your pages as a Web site, and then opens it in your
default Web browser.
Note You can make changes to your Web pages in Publisher
after you test it, but you won't see the changes in your browser until you
publish it again by repeating the steps to publish your Web site.
Check your buttons After you publish, test any submit or
reset buttons in forms on your Web site. Note that when you publish forms to
your hard disk they will not work correctly. The software required to run the
form is on the server where your Web site will be posted.